Housing for Groups and Projects: Scale, Cost Control, and Duty of Care

June 13, 2025

When your company onboards a critical group of new-hires, supports a customer implementation, or staffs a high-stakes project, you're not just booking travel, you’re orchestrating the movement of people, resources, and timelines. Coordinating housing for a large contingent of employees is one of the most critical and complex pieces of your plan.

At Dwellworks Living, we simplify that complexity. Our housing solutions for your project and team needs are designed to support travel managers with responsive sourcing, detailed tracking and reporting, and comprehensive duty of care, so you can focus on traveler coordination and optimal project outcomes.

Whether your project spans a few weeks or several months, a single location or multiple sites, we provide the infrastructure and accommodations options to deliver a seamless and coordinated extended stay housing experience, aligned with your goals for availability, cost, safety, proximity, and traveler satisfaction.

Group Assignments, Streamlined

From engineering teams to IT rollouts, training programs to construction crews, we work with companies across industries to provide fully managed housing for team-based assignments. These deployments require a higher level of coordination than typical business travel: multiple arrivals, overlapping dates, evolving team rosters, and sometimes confidential and expanded security requirements.

Our dedicated groups and project teams work with you to:

Understand project timelines and workforce needs
Align housing options with job site proximity, commutes, and off-hours activities
Secure properties that optimize density, maximizing cost management while facilitating group interaction and engagement
Identify housing options from the functional to the deluxe
Plan for staggered arrivals and lengths of stay
Offer consistent services and support across units and locations

Our model ensures that the housing experience for your employees supports the broader project plan and removes a barrier for getting started and getting key logistical requirements under control

Centralized Reporting for Groups and Projects

Project-based travel generates large volumes of data. Managing that information effectively is essential to maintaining budget control, traveler safety, and policy compliance.

Dwellworks Living provides travel buyers and program leaders with a purpose-built client portal that enables your visibility into:

Occupancy trends by location and project phase
Arrival and departure dates and projected (and adjustable) lengths of stay
Cost tracking and roll up cost reporting
Property location and data for each traveler to coordinate any emergency action
Issue tracking, resolution, and customer satisfaction feedback

With nightly data refreshes and reporting customized to your project management needs, travel managers and project leaders have access to real-time information to make informed decisions on program accommodations throughout the life of the project.

Need to scale up housing capacity next month? Adjust for early departures? Add new locations? With our reporting tools, you’ll have the information to pivot quickly and keep projects running smoothly.

In advance of any group accommodations decision, Dwellworks Living also provides you with access to our proprietary Market Rate tool. Compare average daily rates for furnished housing in hundreds of locations worldwide and be prepared with facts and data to build your groups and projects budgets.

Embedded Duty of Care

Keeping track of employees on extended assignments, whether first year interns or experienced professionals, is an essential duty of care obligation for employers and their travel program managers. Dwellworks Living delivers duty of care model embedded in our operations that helps ensure every traveler is safe, accounted for, and supported.

Each property in our portfolio is:

Vetted for compliance with our quality and safety standards
Matched to traveler needs and employer HSSE requirements
Monitored through our centralized systems for arrivals, issues, and changes

We don’t just source housing solutions; we manage successful stays. Our customer care team contacts every traveler in advance of their arrival with detailed information about their accommodations, check-in protocols, and most importantly, how to reach us with any concerns during their stay. Managing projects and groups travel is complex enough for our clients. It is our responsibility to act as an extension of your company and make sure your travelers know they have professional support and, if the need arises, access to emergency resources.

With our occupancy tracking data, you can count on Dwellworks Living in a local emergency event or with any employee health and safety service concern. Our teams stay connected to your travelers through 24/7 global and regional service coverage.

Property Sourcing Designed for Groups and Projects Requirements

Project needs are unique, and so is our sourcing model to meet them. Our global portfolio includes a wide range of professionally managed property solutions, functional accommodations to housing that meets executive specifications and expectations. Our furnished apartment inventory and options include:

Multiple units in a single or adjacent properties for density, cost efficiency, and maximum team interaction
Housing that is specifically selected for proximity to corporate offices or project sites
Turnkey solutions leased by employers but managed by Dwellworks Living
Bespoke solutions – customized property selections furnished to your specifications

Our team can recommend housing with amenities that support employee comfort and performance, such as in-unit kitchens, parking access, quiet workspaces, and gyms for off-hours wellness.

Because we leverage Dwellworks Living’s global network and supply chain management expertise with 80,000 vetted and professional partners, we also negotiate competitive pricing and service packages tailored to the scale and scope of your project.

A Success Story We Can Duplicate for Your Specific Project Needs

Why trust Dwellworks Living with accommodations for your groups? Because we’ve done this before with great success, for interns in Silicon Valley, engineering teams in Mexico, and recent hire trainees in the Hong Kong/Greater Bay Area. Here’s a quick look at how we managed the complex program details for a group need in Asia Pacific and delivered an end-to-end solution for our travel management client in financial services.

Project Scope: Originally 50 graduate students and trainees on rotational assignments from Hong Kong to Shenzen and Guangzhou
Purpose: To foster talent development and economic exchange across the Greater Bay region of southern China
Housing Specifications: Functional, affordable housing in close proximity to client operations
Special Considerations: Emerging from Covid-19 conditions, sourcing exclusively through traditional furnished accommodations suppliers would not ensure enough inventory. Alternative options had to be sourced and had to meet updated safety and security standards
Solutions Thinking: As a long-established provider of corporate housing solutions as well as in market destination expertise in this market, Dwellworks Living was able to negotiate directly with landlords to expand the service apartment inventory needed for the project and present multiple choices to the client in each location
Cost Performance: Dwellworks Living not only sourced housing by drawing on our deep expertise and local contacts, we secured client savings through leveraged contract negotiations and a unique capability to provide centralized local billing
Outcome: Housing was sourced and supported for an expanded number (80 vs 50) of initial trainees, with additional group assignments added over an 18-month period. We earned high client satisfaction and a renewed contract to manage the program over several years

Putting our global group projects management and accommodations expertise to work for this specific need, we earned the trust of both human resources and travel management, the trainee population, and our supplier partners. We delivered a solution that supported the client’s business strategy at an effective cost, with no disruption to service.

Accommodations Solutions that Align with Critical Workforce Needs

Whether you’re adding staff in Guangzhou, working on site with a client in Houston, or staffing a field team in remote markets near the Arctic Circle or the Equator, Dwellworks Living delivers the housing and service infrastructure that keeps your people productive and secure, and we have the experience of successfully managing half-a-million business traveler room nights per year to back up our claim to expertise and performance.

We support:

Sourcing, service, and end-to-end duty of care for travelers
Staggered or rolling arrival team deployments
Custom options for client-defined accommodations needs
Local area orientations and destination services
Consolidated billing and multi-currency invoice management

We’ve worked with clients who have needed housing for 5, 50, or 500 employees to support their projects. No matter the size and scope of the group need or project, we align with your goals and deliver options, accountability, and performance in thousands of locations worldwide, whether a city center, an onsite project, or a remote location.

Control, Comfort, and Confidence: Delivered

You’ve got projects to get after and business goals to meet. We’re here as an extension of your travel management team to source and manage housing solutions to support the success of your groups and projects.

From your initial request for housing to arrival and final check-out, our ownership of sourcing and managing the right accommodations solutions helps your business stay focused on achieving outcomes.

About Dwellworks and Dwellworks Living

Dwellworks is the world’s leading provider of accommodation and acclimation support services for the mobile workforce and business travelers. We specialize in global destination services, corporate housing, and intercultural training, as well as property management and real estate services in key US markets.

Our clients trust us to deliver personalized high-quality service experiences, powered by innovative technology and supported by our extensive local presence in hundreds of locations worldwide. Through our brands Dwellworks, Dwellworks Living, and Station Cities, we offer a comprehensive range of service options, global reach, local expertise, and passion for the customer service experience.

Driven by a commitment to excellence, we continuously pursue innovation and operational efficiency and invest in meeting rigorous global compliance standards for data security, financial management, and sustainability. Whether supporting corporate travel or relocation, domestically or around the world, we work in partnership with our clients to ensure talented employees and their families transition smoothly and thrive in their new locations.

For more information, please visit our company brands at Dwellworks.com, DwellworksLiving.com, and StationCities.com.